Privacy Policy
Last Updated: July 2026
Introduction
This Privacy Policy explains how Clinic Smart ("we", "us", or "our") collects, uses, and protects your personal information when you use our website and services. We are committed to ensuring your privacy is protected and complying with the UK General Data Protection Regulation (UK GDPR).
Who we are
Clinic Smart is a trading name of Quantum AI Marketing Ltd.
- Company Number: 15897961
- Registered Office: 79 Bolshaw Road, Heald Green, Cheadle, England, SK8 3PD
- Email: hello@clinicsmart.co.uk
- Website: www.clinicsmart.co.uk
What personal information we collect
We may collect and process the following information:
- Name
- Email address
- Telephone number
- Clinic name
- Assessment responses
- Website usage information
- Marketing preferences
How we collect information
We collect information directly from you when you interact with our website, including:
- Contact forms
- Clinic Growth Assessment
- Strategy Session bookings
- Cookies
- Analytics
How we use information
We use your information for the following purposes:
- Responding to enquiries
- Providing demonstrations
- Providing Clinic Growth Assessments
- Improving our website
- Marketing communications (with consent)
- Analytics
- Legal obligations
Legal basis for processing
Under UK GDPR, we rely on the following legal bases to process your personal data:
- Consent: You have given clear consent for us to process your personal data for a specific purpose (e.g., marketing).
- Legitimate Interests: The processing is necessary for our legitimate business interests, provided those interests are not overridden by your rights.
- Contract: The processing is necessary for a contract we have with you, or because you have asked us to take specific steps before entering into a contract.
- Legal Obligation: The processing is necessary for us to comply with the law.
Third-party services
We use selected third-party services that may process information on our behalf. These include:
- Google Analytics
- Google Tag Manager
- Meta Pixel
- Microsoft Clarity
- Stripe
- GoHighLevel
- Supabase
- Resend
- Calendar booking software
International transfers
Some of our third-party service providers may be based outside the UK. When we transfer your data outside the UK, we ensure a similar degree of protection is afforded to it by ensuring appropriate safeguards are implemented in accordance with UK GDPR.
Data retention
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
Security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way, altered, or disclosed.
Your rights under UK GDPR
You have the following rights regarding your personal data:
- Access: Request access to your personal data.
- Correction: Request correction of the personal data that we hold about you.
- Deletion: Request erasure of your personal data.
- Restriction: Object to processing of your personal data or request restriction of processing.
- Objection: Object to processing where we are relying on a legitimate interest.
- Data portability: Request the transfer of your personal data to you or to a third party.
- Withdrawal of consent: Withdraw consent at any time where we are relying on consent to process your personal data.
Contact
If you have any questions about this Privacy Policy or our privacy practices, please contact us at:
hello@clinicsmart.co.uk
This policy may be updated from time to time.